All facility usage is governed by a structured priority system and strict adherence to Board-approved regulations. Preference is granted to organizations directly or indirectly related to the schools, followed by municipal departments and local non-profit groups based in the Maplewood and South Orange communities. To ensure the fair distribution of space, the District considers factors such as residency, reciprocal usage agreements, and whether activities are open to the general public.
To maintain a safe and secure environment, all applicants must submit written requests for approval by the Superintendent and demonstrate compliance with District standards. These requirements include providing evidence of organizational liability insurance, ensuring proper supervision, and, for youth sports organizations, certifying adherence to concussion and head injury protocols. While the District encourages broad community engagement, it remains committed to preserving its facilities and reserves the right to prioritize school-related needs or emergency closures as necessary.
It is important for all prospective community use groups to review Policy/Regulation 7510 of the South Orange & Maplewood Board of Education policy manual prior to requesting any of the District's venues. Organizations seeking ongoing access to Board of Education facilities are classified for long-term use and sustained community partnership. This category supports consistent programming by established groups with terms, conditions, and fee structures negotiated directly with the District. Given the scope and expectations associated with this level of use, it is important to review the full facility use regulations to understand all classifications, requirements, and guidelines before proceeding.
View SOMSD Policy 7510 Read Regulation 7510 on Facility Use
